Issues Creating on Mac PowerPoint 2011 moving to PC PowerPoint 2010

If you create in PowerPoint 2011 on Mac, then move to PC

  • Save your files in PowerPoint XML file format. Uppercase/lowercase doesn’t matter, but don’t use punctuation characters or spaces in your filenames.  Some punctuation marks are PC-safe but may cause problems in email or web applications if files are converted. Dashes (-) and underscores (_) are safe, though.
  • Quicktime content is supported only in PowerPoint 2010 for Windows. Older versions don’t support QuickTime.
  • Links to external graphics files will break.  Embed all graphics.
  • Use fonts in Font Collections > Windows Office Compatible when choose fonts.
  • Use only RGB color for your PowerPoint graphics. PowerPoint will convert CMYK or Pantone colors to RGB anyway.  It’s better to do it yourself so you can control the conversion.  In case that’s not a convincing argument, try this:  PowerPoint may substitute a red X for CMYK graphics.  Ouch.  Stick with RGB.
  • Don’t squeeze your text too tightly into placeholders.  Font substitution and slight differences in text rendering on Mac vs PC can cause your text to get truncated or spill out of too-tight text boxes.

There are more Mac to PC tips here on Creating a Presentation on Microsoft.com

If you create on PC then move to Mac PowerPoint 2011

  • Save your files in PowerPoint’s XML file format.
  • Any valid file name you save on Windows is OK when bringing it to a Mac.
  • Links to external files will break.  Embed all graphics, sounds and movies.
  • Use Windows Media (.wmv) or QuickTime for audio and movies. Windows Media requires the free Flip4Mac Quicktime codec on the Mac.
  • Don’t embed fonts. Instead, provide copies of fonts to your Mac users. Mac users should install fonts with Font Book application on their Mac before running your presentation. Many fonts are not free, so don’t steal.
  • Don’t squeeze your text too tightly into placeholders.  Font substitution and slight differences in text rendering on Mac vs PC can cause your text to get truncated or spill out of too-tight text boxes.

X-Platform in either direction, PC to Mac or Mac to PC

  • Embedded objects (Word tables, Excel charts/sheets, graphs, etc.) may not translate well.  Wherever possible, use the tools built into PowerPoint (ie, PowerPoint’s table editor in PPT2000 and up on PC, PPT-X and up on Mac) rather than objects created in external programs.
  • Whereas PowerPoint for Mac uses QuickTime to handle audio and video, PowerPoint 2010 is the only version that supports Quicktime. Old PowerPoint Windows versions use built-in Windows functions (MCI) to do so, which greatly limits the amount of file types that can be viewed on the PC side (only a few, like MPEG and AVI can be handled in old PC PowerPoint). Old versions of PowerPoint on the Mac and PC have compatibility problems. More information on this here http://www.pptfaq.com/FAQ00155.htm.

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