How to Enter Customers & Vendors in QuickBooks
QuickBooks uses customer and vendor information to track income and payment information for your business. Customer information is needed to create estimates and invoices, and vendor information is needed to track expenses. QuickBooks provides a form to enter information for both customers and vendors, and each form has many fields so that you can save detailed information in your company file. Customers are added in the QuickBooks Customer Center and vendors are added in the Vendors Center.
Step 1Click “Customers” in the My Shortcuts section of the navigation menu or click “Customers” and then “Customer Center” in the menu bar. The Customer Center screen appears.
Step 2Click “New Customer & Job” and then “New Customer” to open the New Customer window.
Step 3Enter the customer’s name in the “Customer Name” field and then enter the customer’s opening balance in the “Opening Balance” field. The opening balance is the amount that the customer owes you from invoices prior to entering the customer’s information in QuickBooks. Do not include new charges in the opening balance section; you’ll create an invoice in QuickBooks to account for new charges.
Step 4Fill out the remaining information for the customer and then click the “OK” button.
Step 1Click “Vendors” in the navigation menu or click “Vendors” and then “Vendor Center” in the menu bar. The Vendor Center screen appears.
Step 2Click the “New Vendor” drop-down menu and select “New Vendor.”
Step 3Enter the vendor’s name in the “Vendor Name” field and then enter your opening balance with the vendor in the “Opening Balance” field.
Step 4Fill out the remainder of the vendor’s information in the form and then click “OK” to save.