Using Room Finder, Making Conference Room Lists (Outlook Exchange 2010)

Scheduling Meetings with Room Finder

Room finder allows meeting organizers the ability to quickly find an available conference room in the location they desire. Without the overhead of searching through the GAL trying to locate the room, or trying to remember the conference room name. As you can see below, users scheduling meetings can now easily find the room in just a couple steps.

  1. Select your desired meeting time and date
  2. Select the location/building for the meeting
  3. Select an available room.

That’s it! You quickly found an available room.

Room Finder remembers the previous building list you used and places it at the top of the list for easy access on your next meeting request.

 

To Create a room list

You must have access to your Exchange Server or ask your Exchange Server admin to do this for you.

The first step is to create these specially marked room lists that Outlook looks for to populate the fields in Room finder.

New-DistributionGroup -Name “Building 32 Conference Rooms” -OrganizationalUnit “contoso.com/rooms” -RoomList

Adding a room to room list

Let’s add our first conference room to the newly created room list

Add-DistributionGroupMember -Identity “Building 32 Conference Rooms” -Member confroom3223@contoso.com

Convert a Distribution Group to a Room List

You may already have created distribution groups in the past that contain your conference rooms. No worries, you don’t need to re-create them, we can convert them quickly into a useable room list.

Set-DistributionGroup -Identity “Building 34 Conference Rooms” -RoomList