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Outlook’s AutoCorrect function is best known for automatically fixing typos and spelling, and expanding acronyms into plain text.
But did you know you can have Outlook insert whole blocks of text into your email by typing a few keys?
So easy and so efficient for those standard, repetitive email replies!
Here we go:
On the “Home” tab, go to “New Email”
Type in or copy/paste the text you want to insert automatically
Highlight the text
In THAT email window, Go to the “File” tab, select “Options”
At “Options”, select “Mail”, then click “Spelling and AutoCorrect” button
You should land on the “Proofing” tab at next screen, select “AutoCorrect Options”
You’ll see all existing AutoCorrect entries in grid at bottom of screen
At “Replace” field type a short word/phrase as the code for the text you want
At “With” field, select “Plain” or “Formatted” text (use formatted if there is bolding, underlines, etc. in your text)
Click “Ok” button 3 times
Type the code word you created in a new email and – voila! there is your frequently-used text!
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The contact’s phone number field uses the Phone and Modem Location. In most cases, you will use the same country in Region options and as the Location in Phone and Modem Options, but if you want to use a different default Country for phone numbers, you’ll make the change in the Phone and Modem options dialog.
To change the phone location, open the Control Panel and find Phone and Modem. If you use the Category view, use Search to find it. Double-click to open Phone and Modem applet.
If you are changing the current location, double-click on it or select and click Edit. Select the desired Country or Region from list on the General tab. If you need multiple locations (most people need just one location), Outlook uses the location that is currently selected as the default when adding phone numbers.
How to Set default formatting Outlook 2010 contacts
Before we begin, you must first choose a topic for your presentation. Once you have decided on a topic and gathered the necessary information relating to that topic, you are ready to create your presentation.
Step 1: Launch Keynote
Click the Keynote icon in the Dock.
Step 2: Select a Theme
Select a theme and then click Choose. For the purpose of this tutorial, I have chosen White.
Step 3: Design
You are now ready to create your presentation.
Start by editing the opening slide. As you can see, every Keynote theme includes a title and subtitle already pre-inserted into each slide, ready to be edited.
Double-click the text to edit.
Enter a title and subtitle.
Highlight the text to format.
Edit the style of the text via the Format sidebar located on the right-hand side of the application.
Click Setup to modify your presentation further. From here, you can change the theme of your presentation, as well as the size of each slide and other related settings.
Add a Transition Effect
Now, it is time to add a transition effect so that each slide merges seamlessly into the next. Here’s how.
Step 1: Select a Transition
Click Add an Effect and then select a transition effect from the menu.
Step 2: Edit Transition Effect
Edit the Duration, Start Transition and Delay of your chosen transition, or click Change to select another.
Create a New Slide
Next, I will show you how to create a new slide. You can create as many slides as you wish, although it is worth bearing in mind that your audience may lose interest if your presentation is particularly lengthy.
Click the + icon and then select a template.
Every slide included in your presentation can be viewed via theSlides sidebar.
You can modify the appearance of each slide via the Formatsidebar. Click Background to change the background colour, or tick the corresponding checkbox to add a title, body of text, and slide number.
Images can help illustrate certain information and are used to break up large walls of text. When inserting an image into your presentation, Keynote will automatically display your entire iPhoto library for you to browse, categorised by Event.
Step 1: Select an Image
Click Media, Photos and then select an image of your choice.
Edit the appearance of your image via the Format sidebar.
Step 2: Add a Caption
Add a caption to accompany your image by clicking Text and then choosing a text style from the menu.
Enter your caption and then double-click to highlight.
Edit the text style of your caption via the Format sidebar.
Effects are an excellent way of keeping your audience engaged, and will draw their attention to important information within your presentation.
Step 1: Add an Element
Add a new element or highlight a pre-existing one to animate.
Step 2: Select an Effect
Click Animate and then Add an Effect.
Select an effect from the drop-down menu.
Your selected effect will then be inserted into your presentation.
With Keynote, you can add audio to a single slide or your entire presentation, as well as record your own narration to introduce each slide.
Add Audio to a Single Slide
Click Media, Music and then select a song from your iTunes library.
Once your chosen song has been inserted, highlight the Speakerbutton.
Edit inserted audio via the Format sidebar.
Add Audio to Entire Presentation
Click Setup to display the Setup sidebar.
Drag and drop your selected song(s) into the Soundtrack box.
Adjust the soundtrack settings.
Click Audio and then Record to record your own narration.
Hit the Record button to begin recording.
Press the Record button once again to stop recording.
Your recorded narration will then be inserted into your presentation.
Inserting a video into your presentation from your iMovie library will enhance your presentation further, and the video itself can be optimised for iOS to ensure smooth playback.
Click Media, Movies and then select a video.
Click Never Optimise, Not Now or Optimise to optimise for iOS.
Your selected video will then be inserted into your presentation.
Edit the appearance of your video via the Style tab located on theFormat sidebar.
Click the Movie tab to tweak your video further.
Add Presenter Notes
Presenter Notes are notes that appear in your presentation for you to read, but cannot be seen by the audience.
Click View and then Show Presenter Notes.
Enter a note to yourself.
Before playing your presentation to a live audience, Keynote includes a feature to rehearse your lines ahead of time.
Click Play and then Rehearse Slideshow.
Navigate between each slide by clicking the cursor or pressing <and > on your keyboard.
Once you have finished rehearsing your presentation, you are ready to play it to your audience. Good luck!
You can share your presentation with others by exporting it to a different format so that it can be viewed on multiple platforms.
Click File, Export To and then select an option from the menu. For the purpose of this tutorial, I am going to export my spreadsheet to PDF, although you can also export toPowerPoint, QuickTime, HTML, Images and Keynote ’09.
Click a checkbox to modify the appearance and functionality of the final article (optional), select the image quality and then click Next.
Choose a location to save your document and then click Export. Your presentation will then be exported to the format of your choice.
Make sure that Blank Project is selected, and then click Create on the right pane.
On the Project tab, in the Properties group, click Project Information.
Schedule the project in the Project Information dialog box:
To schedule from the start date, click Project Start Date in the Schedule from box, and then select the start date in the Start date box.
To schedule from the finish date, click Project Finish Date in the Schedule from box, and then select the finish date in the Finish date box.
TIP Schedule from the finish date if you need to find out how late you can start a project. However, we recommend that you change this setting to schedule from the start date when work begins on the project.
If you are using Project Professional 2010, you can include enterprise custom fields in the project. In the Enterprise Custom Fields section, click the Value field for a custom field, and then select the value.
NOTE You must enter values for required enterprise custom fields, marked by an asterisk (*), or you won’t be able to save the project.
If your plans change, you can change this initial project information at any time in the Project Information dialog box. However, if you have applied actual data, such as actual start or finish dates, to tasks, the tasks will not be rescheduled based on the updated project information. In addition, if you have put constraints on tasks, moving the project’s start or finish date won’t necessarily move all tasks relative to the new date.
A few notes for Project Professional 2010 users:
If you want to save the project as an enterprise project, you should connect to Project Server before creating the project.
If you create and save the project locally and then decide to save it to Project Server later, the project will be updated with settings from the enterprise global template. Your project may be updated with different views, tables, fields, and other items. In addition, any formatting that is inconsistent with the enterprise global template will be lost.