How to Assign Color Category to an Email Message [Solved]

How to Assign Color Category to an Email Message

Office 365Color adds visibility to your Outlook items. Color categories can be assigned to email messages in Microsoft Outlook, which enables you to quickly identify them and associate them with related items. You can assign more than one color category to messages, or use a Quick Click category to click once and assign a color category to a message in your Inbox.

Assign a color category to a message

A color category must be in the color category list before you can assign it. If a color category is not listed, you can create a new color category and assign it to an item for the first time. You can also choose from several default color categories and rename them to be more meaningful to you.

To assign a color category, do the following:

  • For a message in your Inbox or any message list    Right-click the message, point to Categorize, and then click a color category.
  • For an open message    On the Message tab, in the Options group, click Categorize, and then click a color category.

To see more categories or to create a category, click All Categories to open the Color Categories dialog box. To assign a color category from the Color Categories dialog box, you must select the check box next to the color category. The Color Categories dialog box is also a quick way to assign multiple categories to an item.

The first time that you assign a default color category to an item, you’ll be prompted to rename the category. At this time, you can also change the color of the category and choose a keyboard shortcut.

Notes 

  • You can change the color associated with a category at any time.
  • Another way to open the Categorize menu and Color Categories dialog box is by clicking Categorize on the ribbon, on the Tags tab.
  • Only the 15 most recently used color categories appear on the Categorize menu. To see the rest, click All Categories on the Categorize menu.

Credit: http://office.microsoft.com/en-us/outlook-help/assign-a-color-category-to-an-email-message-HA010354959.aspx

How to Record and Playback a Lync Meeting [Solved]

How to Record and Playback a Lync Meeting

Office 365When you record a Lync Meeting, you capture audio, video, instant messaging (IM), screen sharing, PowerPoint slides, whiteboard, and polling. Any of the presenters can record a meeting and save it on their computers.

To learn about Lync Meeting room features, including your options for audio, video, presentations, participants, and layouts, see Introduction to Lync Meeting room or Details about the meeting room for Office 365 users.

Record your Lync Meeting

  1. Click More Options Screen shot of the more options button > Start Recording.

If the recording option is dimmed, your audio might not be connected. Click the mic/phone icon to connect audio, then try again.

screen shot of the recording button

  1. Use the controls at the bottom of the meeting to pause, resume, or stop the recording.

Screen shot of recording controls

  1. To see who else is recording, point to the red recording button.
  2. When you’re done, click Stop Recording.
  3. Lync automatically saves the recording in MP4 format that plays in Windows Media Player and Zune.

You can exit the meeting while the recording is being processed.

Screen shot of a message above the recording button that indicates Recording has stopped

Play and share a recording

When your recording has been processed, you can access it to play or send to others. Lync displays a message when the recording is ready. You can click the alert to open Recording Manager , or if you miss that, click Tools on the Lync main window, then Recording Manager.

In the Recording Manager window:

  1. Click your recording to highlight it, then click Play on the right side of the window.
  2. You can also rename or delete your recording here.
  3. To share your recording with others, click Browse to locate it, then copy the file to post on a shared location, such as OneDrive or an internal SharePoint site.

If you cannot post the recording, check to make sure you have enough space on the page.

 TIP    Recordings are saved in the Videos/Lync Recordings folder on your computer.

Credit: http://office.microsoft.com/fil-ph/lync-help/record-and-play-back-a-lync-meeting-HA102809287.aspx

How to Edit Calendar Permissions in Office 365 [Solved]

How to Edit Calendar Permissions in Office 365

Office 365Need to edit/change or add/remove calendar permissions in Office365?  I had to do this for the first time this morning.  With out access to the users outlook or password I had to break open a little powershell/google search session.

Before you try and edit permissions I’d suggest you view the permissions first, see here on how to do that.

Ok so connect to the 365 system with the usual code:

$Cred = Get-Credential

$s = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Credential $cred -Authentication Basic –AllowRedirection

Import-PSSession $s

Now if it’s a simple add just type this

add-MailboxFolderPermission -Identity username1:\Calendar -User username2 -AccessRights PublishingAuthor

Username1 calendar your editing, so username2 is the person needing permission to view or what ever.  Please note that it’s jsut the first part of the email user.name and not the @domain.com  This got me!  The PublishingEditor permission can be replaced with the following depending on what access is required.

Owner, PublishingEditor, Editor, PublishingAuthor, Author, NonEditingAuthor, Reviewer, Contributor, AvailabilityOnly, LimitedDetails

Now I got stumped again, the user already had a permission and I wanted to change it so what you have to do is remove the current permission.  This is why it’s worth viewing the permissions first.

Remove permissions

Remove-MailboxFolderPermission -Identity user@mycompany:\calendar -user myuser@mycompany.com

This stuff is not simple and it’s not easy to find, Microsoft you need to make this easier for Office365 admins!  Or maybe you want to keep us in a job ;)

Credit: http://www.365admin.co.uk/editing-calendar-permissions-office365-with-powershell/

How to Create and Edit Contact Group in Office 365 [Solved]

How to Create and Edit Contact Group in Office 365

Create a contact groupOffice 365

  1. On the Navigation bar, click People.navigation menu, people
  2. Under My Contacts, pick where you want to add the contact group. For this example, click Contacts.
  3. Click Home > New Contact Group.
  4. On the Contact Group tab, in the Name box, type a name for the group.
  5. Click Add Members, and then add people from your address book or contacts list.contacts, add members

    Note   To add someone who is not in your address book or contacts, use the “New E-mail Contact” selection.

  6. Click Save and Close.

Edit a contact group

  1. On the Navigation bar, click People.navigation menu, people
  2. Find the group you want to edit and double-click the group to open it.
    • To Add Members

      contacts, add members

      Click Add Members, and then add people from your address book or contacts list.

      Note To add someone who is not in your address book or contacts, use the “New E-mail Contact” selection.

    • To Remove Members

      Select the member to remove from the list and click Remove Member, and then add people from your address book or contacts list.

  3. Click Save and Close.

Delete a contact group

Important: Since personal groups are only stored locally on the computer you are on, once the group is deleted, it cannot be restored.

  1. On the Navigation bar, click People.navigation menu, people
  2. Find the group you want to delete and double-click the group to open it.
  3. Click Delete Group.
  4. Click Yes to confirm the delete action.

Modify a contact in a group

Note: There are times when you want to modify the name or email address of a contact that you have included in a group.

Contact exists within your personal Outlook contacts

  1. Use the edit a contact instructions to modify the desired contact.
  2. Find the group which contains the contact you just modified and double-click the group to open it.
  3. Within the “Members” area, click Update Now.contact group, update now button

    The modified contact will be updated within the group.

  4. Click Save and Close to save your changes.

Contact does not exist within your personal Outlook contacts

  1. Find the group which contains the contact want to modify and double-click the group to open it.
  2. Select the member and click Remove Member.
  3. Within the “Members” area, click Add Memberscontacts, add members
  4. Click Add Members, and select ‘New E-mail Contact’.
  5. Enter the necessary information for this contact (which includes the new values you needed to make) and click OK. Note: It is recommended that you add this person to your personal contacts for ease of modification in the future.
  6. Click Save and Close to save your changes to the contact group.

Credit: https://kb.wisc.edu/office365/page.php?id=31474

How To Create a Group Using Office 365 [Solved]

How To Create a Group Using Office 365

  1. Open Lync, and, in your Contacts list, right-click any group name (for example, Office 365Frequent Contacts), click Create New Group, and then name the group.

Create New Group selected after right-clicking an existing group

  1. To add people to the new group, search for a contact, point to the contacts name in the search results, and then click the plus sign (+). Or, right-click the contact in the search results, click Add to Contacts List, and then click the group name.

Note:    If you see a Delegates group in your Contacts list, it’s showing the delegates you’ve set up in Outlook to manage your mail and calendar on your behalf. You manage these delegates in Outlook, not in Lync: in Outlook, go to File > Account Settings > Delegate Access.

Credit: http://office.microsoft.com/en-us/communicator-help/add-a-contact-HA102145949.aspx#_Toc274150517

Assigning Color Category to an Email Message using Office 365 [Solved]

Assigning Color Category to an Email Message using Office 365

Color categories are a great way to get organized. Color adds visibility to your Outlook items so you can sort and find what you need. Color categories can be assigned to email messages in Outlook, and you add contacts to color categories.

Note    If you want to make certain messages stand out even more, you can use conditional formatting to automatically change incoming message colors and fonts based on sender, subject, or recipients. You can also switch the background color of Outlook to make it even easier to see certain items in your message list.

Assign a color category to a message

A color category must be in the color category list before you can assign it. If a color category isn’t listed, you can create a color category and assign it to an item for the first time. You can also choose from several default color categories and rename them to be more meaningful to you. Multiple color categories can be assigned to a message, and you can change the color associated with a category at any time.

To assign a color category, do the following:

  • For a message in your Inbox or any message list
  • Right-click the message, point to Categorize, and then click a color category.
  • For an open message    In the Tags group, click Categorize, and then click a color category.

The first time that you assign a default color category to an item, you’ll be prompted to rename the category. You can also change the color of the category and choose a keyboard shortcut.

To see more categories or to create a category, in the Tags group on the ribbon, click Categorize, and then click All Categories to open the Color Categories dialog box. To assign a color category, select the check box next to the color category. That’s also a quick way to assign multiple categories to an item.

 Notes 

  • Categories don’t work for messages in an IMAP account.
  • Only the 15 most recently used color categories appear on the Categorize menu. To see the rest, click All Categories on the Categorize menu.Office 365

 

 

 

 

Credit: http://office.microsoft.com/en-us/outlook-help/assign-a-color-category-to-an-email-message-HA102749457.aspx

How to Enable Offline Access for Outlook Web App using Office 365 [Solved]

How to Enable Offline Access for Outlook Web App using Office 365

Office 365While Microsoft doesn’t seem too interested in adding offline support for the Office Web Apps—the web-based versions of Word, Excel, PowerPoint and OneNote—it does in fact support this capability in Outlook Web App, the web-based email, contacts, calendar, and tasks management solution in the business versions of Microsoft Office 365. Here’s how to enable it and how it works.

Enabling offline access to the Office 365 Web Apps simple enough, though it should be noted that you must perform these steps on each PC for which you wish to do this. (Offline access is designed for portable computers only, not non-Windows tablets or smart phones.)

From the Office 365 web interface, navigate to Outlook and then click the Settings (gear) icon.

Then, in the pane that appears, select Turn on offline access and then click OK.

 

Outlook Web App will ask you if you are the only one that uses this PC; this is somewhat analogous to the public/shared or private computer choice you may be familiar with from previous versions of the web app sign-in screen. Choose according and click Next.

Then, you’re prompted about a potential browser notification about allowing the local storage request. As you might imagine, Outlook Web App will need to use a bit of PC storage in order for offline access to work. Click Next, optionally create a bookmark to Outlook Web App, and click Next again. Now, click OK to close the pane.

So what works?

According to Microsoft, “most tasks that you can do online are available when you’re offline.” This includes, but is not limited to, reading and responding to messages, sending new messages (which will sit in Outbox until you’re online) viewing and editing your calendar, responding to meeting requests (again, the response will be sent when you’re online), and viewing and editing your contacts.

There are also some limitations, of course. When offline, Outlook Web App will only provide access to the last three days of email messages, and it only works with the Inbox and Drafts folders, and as well as any other email folders you’ve accessed in the past two days (up to 20 folders, Microsoft says). It will display 150 messages per offline folder. Attachments are not available.

For Calendar, you will see only the previous month and future year of appointments, and then only in your primary calendar. Reminders are “limited,” according to Microsoft, and can stop working if you stay offline for too long. All contacts are available when offline.

Obviously, if you want the full offline experience, you should be using the native Outlook 2013 client. But some Office 365 business customers don’t have access to the suite, and in my case at least, I happen to prefer web-based clients, including Outlook Web App. And this is a nice way to maintain a basic connection to your cloud-based Outlook data when you’re on the go.

Credit: http://winsupersite.com/office-365/office-365-tip-enable-offline-access-outlook-web-app

How to Set up DirSync between Active Directory and Office 365 [Solved]

How to Set up DirSync between Active Directory and Office 365

Office 365The following article outlines the steps required to set up directory synchronisation between a Active Directory (On-Premise) and Office 365 (Windows Azure Active Directory).

The screenshots in this post are from an Office 365 tenant that is on Wave 15 (i.e. the new version). If your organisation has yet to upgrade then some of the images may differ slightly.

The first thing we want to do is tell our Office 365 tenant that we are going to setup directory synchronisation. This can take some time, so best do this step first.

1. Log into Microsoft Online Portal

2. Select the Users and Groups button within the Office 365 admin center.

O365_menu

3. On the right-hand page select Active Directory Synchronization set up

4. Select Activate under Step 3, Activate Active Directory Synchronization.  Please note that this can take up to 24 hours to complete.

Screen Shot 2013-07-15 at 14.50.38

Activate_DSHow to Set up DirSync between Active Directory and Office 365

5. Once Active Directory Synchronisation has been activated, you will see the task change to ‘activated’

Screen Shot 2013-07-15 at 17.51.26

6. At this point we can go ahead and install the DirSync tool. From a member server in your on-premise domain, open up a browser a log into your Office 365 tenant.

7. Repeat steps 1 -3 to get back to the Active Directory Synchronisation page.

8. Select download against option 4, Install and Configure the Directory Sync Tool, this will download dirsync.exe onto your local machine.

Screen Shot 2013-07-15 at 18.34.29

9. Once downloaded, run dirsync.exe (NOTE: You must have .NET Framework 3.51 and .NET Framework 4.0 installed on the computer in order to run this tool) If you see an error message at this point then you can install .NET 3.51 from the Administrative Tools > Server Manager > Features > Add Features.

Screen Shot 2013-07-15 at 18.37.24

10. Select .Net Framework 3.5.1 Features and follow the installation instructions.

11. You may at this point need to check that you have also installed all security updates to .Net Framework 3.5.1.

12. .NET Framework 4.0 can be downloaded from here.

13. Once you have the right version of .NET Framework, go ahead and install dirsync.exe. At the Welcome screen click Next

Screen Shot 2013-07-16 at 15.40.13

14. Accept the EULA

15. Select the Installation Folder you wish to install the binaries into. The installation will begin.

Screen Shot 2013-07-16 at 15.41.32

16. When the installation is complete click Next

17. Check the Start Configuration Wizard now and click Finish

18. On the DirSync tool Configuration wizard welcome screen click Next

19. Provide credentials of an account with administrative permissions for your online tenant. These credentials will be saved and used to synchronize changes from your organization’s on-premise Active Directory with Windows Azure Active Directory.

Important: When you change the password for this account, you must run this wizard again to change the password used by the DirSync tool. Click Next

Screen Shot 2013-07-16 at 15.59.06

20. Provide the credentials for an account with administrative permissions on your organizations Active Directory. These credentials will be used to set the permission for the DirSync tool, which will sync changes in your organization’s Active Directory with Windows Azure Active Directory. These credentials are not saved.

Screen Shot 2013-07-16 at 16.05.51

21. The Hybrid Deployment page, if used, provides a unified email experience for you Office 365 and on-premise environment. A Hybrid deployment boasts features such as unified GAL, off-boarding and others. A full list of these can be found here.

This requires an Exchange 2010 server on-premise, as we don’t have one for this setup, this is greyed out.

Screen Shot 2013-07-16 at 16.16.43

22. Password Synchronisation. The Sync’ing of password from on-premise to cloud allows users to access Office 365 with the same password as the one they use for on-premise resources. If you require this then select Enable Password Sync, and click Next.

23. The DirSync tool will now configure your settings.

Screen Shot 2013-07-16 at 16.25.09

24. Select Synchronize your directories now and click Finish.

25. The configuration wizard presents you with a link to see how you can verify your directory has been synchronized. Click OK.

Screen Shot 2013-07-16 at 16.29.43

Monitoring and Testing Directory Sync

Once you have the dirsync tool installed we will need to test that it works correctly. There are a couple of ways you can test and monitor dirsync, ideally what we want to do is test both forced & automatic updates.

To monitor our changes we can use the Synchronization Service Manager tool, which ships with DirSync.

Navigate to the following directory on the member server you installed the dirsync tool C:\Program Files\Windows Azure Active Directory Sync\SYNCBUS\Synchronization Service\UIShell

Double-click miisclient

Screen Shot 2013-07-17 at 16.09.27

To summarize, in the top frame you have a list of when dirsync ran, the bottom left frame gives you finer detail of the changes, for example the number of changes, add, deletes, etc.

To test a forced sync, navigate to you on-premise Active Directory and make a simple change on an account that you have on both platforms. In this example I’ve updated the Job Title details on the account Edward Tester.

Screen Shot 2013-07-17 at 16.37.44

Then log onto the member server where the dirsync tool is installed.

Navigate to the following directory. C:\Program Files\Windows Azure Active Directory Sync and run DirSyncConfigShell.psc1

Type Start-OnlineCoexistenceSync. Press Enter. This will force a sync between you on-premise Active Directory and Windows Azure Directory Services.

Screen Shot 2013-07-24 at 14.12.10

If you now open up the Sync Service Manager and you will see the update going through.

Screen Shot 2013-07-17 at 16.33.30

If you click and navigate further you can see the finer detail of the updated object, in this instance the object field we are attempting to sync.

Screen Shot 2013-07-17 at 16.39.20

You can now check you user object in Office 365, the change has been replicated.

Screen Shot 2013-07-17 at 16.48.03Credit: https://www.cogmotive.com/blog/migration/setting-up-dirsync-between-active-directory-and-office-365

 

How to Sync Office 365 with Active Directory by Using Directory Synchronization

How to Sync Office 365 with Active Directory by Using Directory Synchronization

In the first part of this series on setting up AD directory synchronization with Office 365, I looked at some of the concepts involved and basic preparation of your onsite AD. In this article, I’ll describe how to activate synchronization for your Office 365 subscription, and how to install and configure the onsite Directory Synchronization tool.

Activating AD Synchronization in Office 365

Before activating Active Directory synchronization, Microsoft recommends that you add your own custom domain to Office 365 to provide users with a better experience. Chances are that if you are using Office 365 for email or SharePoint, you will already be using your own domain name. If that is not the case,  it’s recommended (though not a requirement) to add a custom domain name to Office 365 before activating AD synchronization.

Before you install your Directory Synchronization server, you should activate AD synchronization in Office 365 in the administration center:

  • Login to the Office 365 Admin Center with an administrative account.
  • Click users and groups in the list on the left.
  • Click Set up to the left of Active Directory synchronization on the active users tab.
  • Click Activate under Activate Active Directory synchronization.
  • Click Activate again in the pop-up dialog to confirm the action.
  • You’ll see a message appear at the top of the window confirming activation and a note explaining that it could take up to 24 hours before the activation process is complete.
  • Finally, click download below Install and configure the Directory Sync tool ready for the next step and save dirsync.exe to the local server.

Install the Directory Synchronization Tool

Don’t try to install the Directory Synchronization tool until AD synchronization has been successfully activated in Office 365. Additionally, make sure that you’ve read part one of this series and have understood the requirements for installing the Directory Synchronization tool.

  • Log on to the server where you intend to install the Directory Synchronization tool as a domain administrator.
  • Run dirsync.exe, which you downloaded after activating AD synchronization.
  • Click Next on the Welcome screen.
  • Accept the license terms and agreement and click Next.
  • Click Next to install dirsync in the default directory.
  • The installation process can take up to 10 minutes. Once complete, click Next.
  • On the Finish screen, make sure that Start Configuration Wizard now is checked and click Finish.

Sync Office 365 with Active Directory: Directory Synchronization tool configuration wizard

Configure Directory Synchronization

The configuration wizard allows you to set the basic parameters for synchronization and user credentials for connecting to your local AD and Office 365. The wizard can be run again at any time using the shortcut installed on the desktop.

  • Click Next in the configuration wizard Welcome screen.
  • On the Windows Azure Active Directory Credentials screen, enter a username and password that has global administrative permissions to Office 365 and click Next.

Sync Office 365 with Active Directory: credentials for Windows Azure Active Directory

  • On the Active Directory Credentials screen, type a username and password that has Enterprise Admin access to your local AD and click Next.

On the following screen, you get the option to enable hybrid deployment, allowing some Active Directory object attributes that are modified in Office 365 to be written back to your local AD. This is a requirement for some Office 365 functionality, such as email. If you don’t want or need to enable a hybrid deployment right now, you can run the configuration wizard again to enable it. Note that if you don’t have Exchange in your local environment, this option will be greyed out.

  • On the Hybrid Deployment screen, check Enable Hybrid Deployment if required and click Next.
  • Check Enable Password Synchronization on the Password Synchronization screen and click Next.

Sync Office 365 with Active Directory: password synchronization

  • Once configuration is complete, click Next.
  • On the Finished screen, make sure that Synchronize your directories now is checked and click Finish.

Verify and Force Directory Synchronization

If there are any errors during synchronization, an email notification will be sent to the address registered as the cloud service technical contact when you signed up for Office 365. If an account is successfully synchronizing to Office 365, you will not be able to edit the account’s properties in the online administration portal. The status of the account in the online portal will also show Synched with Active Directory.

Sync Office 365 with Active Directory: account status

Additionally, you could either create a new local AD account and check that it gets synchronized to Office 365, or modify an attribute of an existing local AD account, such as Job Title.

Force Synchronization

Remember that synchronization occurs once every three hours, so if you don’t want to wait that long to verify synchronization is working, you can force synchronization on the Directory Synchronization server:

  • Open DirSyncConfigShell.psc1 in c:\program files\windows azure active directory sync to load PowerShell with the directory synchronization cmdlets preloaded. I created a shortcut on the desktop to make access easier.
  • In the new PowerShell window, type Start-OnlineCoexistenceSync and press Enter.

Sync Office 365 with AD: Licensing

Once your AD accounts are being successfully synchronized to Office 365, you should bear in mind that you will still need to manually assign licenses to new accounts.

Same Sign-on

Office 365Now that the Directory Synchronization tool synchronizes passwords to Office 365, it gives organizations that don’t want to manage Active Directory Federation Services a more convenience option and the ability to manage passwords between the corporate intranet and public cloud more effectively. Importantly, users won’t need to worry about either remembering two separate passwords for the same username on different systems, which can be confusing, or having to reset their Office 365 password when their local AD password expires.

Credit: http://www.petri.co.il/sync-office-365-ad-install-directory-synchronization.htm

Microsoft Office 365 gains for Cloud-based application

Microsoft Office 365 gains for Cloud-based application

Office 365Many large businesses are evenly split in their use of cloud office productivity services from Microsoft Corp.MSFT +0.58% and Google Inc.GOOGL -0.15% While Google Apps is more popular than Microsoft Office 365 among smaller businesses, it’s a dead heat among companies with more than 1,000 employees, according to a new report on cloud adoption. Some see this as a sign that Office 365 is catching up to Google Apps in the enterprise and may soon start to surpass it.

Over the last year, Microsoft has begun giving corporations incentives to switch to the exclusively cloud-based Office 365 including features available only with the cloud service. “We’re starting to see signs that Microsoft Corp. is putting priority on cloud only,” said Tom Austin, vice president of Gartner Research Inc. Two years from now, Mr. Austin says he expects that Microsoft will significantly outpace Google in sales of cloud services to enterprises.

TE Connectivity Ltd., which has about 90,000 employees, began to work with Microsoft to move its email system to the cloud in mid-2013, said Joe Eckroth, the company’s senior vice president and chief information officer, in an email. TE Connectivity makes products for electronic connections in various industries such as automotive and energy. “While cost effectiveness is certainly a benefit, the dominant benefit is that our TE Information Services can go from a fixed cost environment today to a variable cost environment in the future,” said Mr. Eckroth.

Since January of 2013, Microsoft has released over 100 new feature-level updates in Office 365. “Many of those are cloud-first and they get rolled into service packs later,” said a Microsoft spokesperson. Other new features such as Oslo and Office Graph, introduced in March 2014, are only available on Office 365. Also, companies will need to use Office 365 if they want employees to be able to create and edit Office documents on their Apple Inc.AAPL +1.48% iPads. Microsoft, in a March blog post, said that it can deliver more value to customers through the cloud but will help companies get there in a pace and configuration that works for them.

Google, which launched the business version of Google Apps in 2007, had a head start on Microsoft by several years. Today, about 16.3% of companies overall use Google Apps, compared to the 7.7% of companies that use Office 365, according to a report released Tuesday by cloud security firm Bitglass. The company’s data analysis team built a mechanism to lookup the mail server of record for a source list of about 81,000 public and private companies. A Bitglass spokesperson said that data revealed whether a company was using Google Apps, Office 365 or another provider. Google did not respond to a request for comment.

Last year, Whirlpool CIO Michael Heim told CIO Journal that the company signed a five-year contract for Google Apps that covers 30,000 employees. The company wanted employees to use the same apps they favor in their personal lives. “We’re trying to shift the whole culture to be consumer-focused,” Mr. Heim said at the time. Whirlpool had previously used IBM Notes.

Google’s lead disappeared with larger companies, though. About 17.6% of companies with more than 1,000 employees use cloud-based email, split almost evenly between the Google and Microsoft. The Bitglass report said 612 companies in that category use Office 365 while 610 use Google Apps.

“The data definitely says to us that Office 365 is gaining on Google Apps in the larger companies,” Bitglass CEO Nat Kausik told CIO Journal.

And Microsoft under new CEO Satya Nadella stands to gain more ground in the years ahead. Earlier, Microsoft corporate vice president Adam Pisoni told CIO Journal that Microsoft executives are now encouraged to promote user engagement over product sales, and to take on smaller development projects over the large-scale projects associated with packaged software’s longer lifecyle.

The total enterprise market for Microsoft Office is about 670 million seats, mostly on premises, said Gartner’s Mr. Austin. With established relationships at these companies, many market watchers expect Microsoft to have an advantage over Google when it comes to shifting corporate customers to the cloud. While Gartner expects Microsoft to possess the sales lead two years from now, Mr. Austin says he expects Google to still capture 25% to 33% of sales at that time, in a significant blow to Microsoft.

Credit: http://blogs.wsj.com/cio/2014/04/30/office-365-gains-on-google-apps-as-microsoft-puts-priority-on-cloud/