Automatically reduce the size of pictures included with an e-mail message [Solved]

Automatically reduce the size of pictures included with an e-mail message

Outlook LogoThere are two ways to select pictures to automatically reduce them in size and include them as an attachment to an e-mail message — in Microsoft Office Outlook 2007, or from Windows Explorer.

 Note   Your original picture will not be modified. Only the copy of the picture being sent will be reduced in size.

In Outlook

  1. Create a new e-mail message in Outlook.
  2. On the Insert tab, in the Include group, click Attach File.

 Tip   You can also drag and drop a picture from Windows Explorer. The picture file will be attached to the e-mail message.

  1. On the Insert tab, click the Include Dialog Box Launcher Button image.
  2. In the Attachment Options pane, under Picture options, in the Select picture size drop-down list, click the size of the picture you want to include.

Attachment Options pane

 Note   If you embed the picture in the body of the message by using the Picture command in the Illustrations group, the automatic picture resize feature is not available.

  1. When you are finished composing your e-mail message, click Send.

In Windows Explorer

  1. Open Windows Explorer by clicking Start, and then double-clicking Computer.

 Note   Double-click My Computer in Windows XP.

Keyboard shortcut  To open Windows Explorer, press Windows logo key+E.

  1. Navigate to the folder that contains the pictures you want to send.
  2. Select a picture. To select multiple files, press and hold CTRL as you click each file.
  3. Right-click a selected file, point to Send To, and then click Mail Recipient.

The Send Pictures via E-mail dialog box appears.

  1. Click Make all my pictures smaller, and then click OK.

Send Pictures bia E-mail dialog box

 Note   To specify the exact size to make the picture, click Show more options, and then click the size you want.

A new Outlook message window appears with the attached picture.

  1. Enter the recipient information in the To, Cc, and Bcc boxes.
  2. If you want, change the subject information in the Subject box.
  3. If you want, change or enter any information you want to include in the message body.
  4. Click Send.

Credit: http://office.microsoft.com/en-us/outlook-help/reduce-the-size-of-pictures-and-attachments-HA010236594.aspx

How to assign and reassign tasks in Outlook [Solved]

How to assign and reassign tasks in Outlook

Outlook LogoIf you need to create a new task and assign it to others immediately, you can follow these steps:

Step 1: Get into the Task Window and edit a new task.

You can click the Home > New Items > Task to get into the Task Window in Outlook 2010/2013.

You can click the File > New > Task to get into the Task Window in Outlook 2007.

Step 2: Click the Assign Task button in the Manage Task group under the Task tab in the Ribbon. See the following screen shot:

Step 3: Then the From box, To box and Send button appear above the Subject box. Just type names or email address in the To box.

Step 4: Click the Send button, and this new built task is assigned to the people whose email addresses you typed in theTo box.


arrow blue right bubbleAssign a built task to other people

Supposing you have created a task already, but now you need to assign it to other people, how to deal with it? There are a double of methods to assign a built task in Outlook.

Method A: Right click the built task

First of all, click the Tasks in the navigation pane to display all tasks; secondly right click the built task you will assign, and then click the Assign Task item in the drop down menu. See the following screen shot:

Now you will get into the Task Window, please enter emails addresses in the To box, and click the Send button.

Note: the right clicking method works well in Microsoft Outlook 2007, 2010 and 2013.

Method B: reopen and edit the built task by double-clicking

The other method is to reopen the built task by double-clicking the built task, and then click the Assign Task button in theManage Task group under the Task tab in the Ribbon. (See screen shot 1)

At last in the To box enter emails addresses of whom you will assign the built task to, and click the Send button.


arrow blue right bubbleReassign tasks that other people assign to you

You may receive a task before, and now you need to reassign this task to others, how? You can do it with following steps:
Step 1: Get the assigning email you received, and open it by double clicking.

Step 2: Now you get into a Task Window. See the following screen shot. Click the Assign Task button in the Manage Task group under Task Tab.

Step 3: In the To box, enter names or email addressed you will reassign the task to.

Step 4: Click the Send button.

Credit: http://www.extendoffice.com/documents/outlook/1300-outlook-assign-reassign-tasks.html

How to Manage AutoArchive in Outlook [Solved]

How to Manage AutoArchive in Outlook

Outlook LogoIf you want to keep Outlook 2010 clean and run faster, one method is to set up the AutoArchive feature. Today we show you how to configure and manage the feature in Outlook 2010.

Using AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive.

In Outlook 2010 Auto Archive is not enabled by default. To turn it on, click on the File tab to access Backstage View, then click on Options.

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The Outlook Options window opens then click on Advanced then the AutoArchive Settings button.

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The AutoArchive window opens and you’ll notice everything is grayed out. Check the box next toRun AutoArchive every…

Note: If you select the Permanently delete old items option, mails will not be archived.

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Now you can choose the settings for how you want to manage the AutoArchive feature. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. After you’ve made your selections click OK.

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Manually Configure Individual Folders

For more control over individual folders that are archived, right-click on the folder and click on Properties.

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Click on the AutoArchive tab and choose the settings you want to change for that folder. For instance you might not want to archive a certain folder or move archived data to a specific folder.

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If you want to manually archive and backup an item, click on the File tab, Cleanup Tools, then Archive.

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Click the radio button next to Archive this folder and all subfolders. Select the folder you want to archive. In this example we want to archive this folder to a specific location of its own.

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The .pst files are saved in your documents folder and if you need to access them at a later time you can.

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After you’ve setup AutoArchive you can find items in the archived files. In the Navigation Pane expand the Archives folder in the list. You can then view and access your messages.

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You can also access them by clicking the File tab \ Open then Open Outlook Data File.

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Then you can browse to the archived file you want to open.

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Archiving old emails is a good way to help keep a nice clean mailbox, help speed up your Outlook experience, and save space on the email server. The other nice thing is you can configure your email archives and specific folders to meet your email needs.

Credit: http://www.howtogeek.com/howto/17877/how-to-manage-autoarchive-in-outlook-2010/

How to Request a Delivery Receipt in Outlook [Solved]

How to Request a Delivery Receipt in Outlook

00_lead_image_return_receipt_message

Outlook LogoWhen sending email, you might want to know that your message has been delivered (delivery receipt) and you might want to know whether the message was opened (read receipt). You can request one or both types of receipts easily in Outlook 2013.

NOTE: The recipient generally has the option of declining the sending of receipts, preventing you from receiving either type of receipt even though you request them. Additionally, not all e-mail programs support the sending of delivery and read receipts.

We will show you how to request delivery and read receipts for all emails you send and for a single message.

To choose to request delivery and/or read receipts for all emails you send out, click the File tab.

01_clicking_file_tab

At the left side of the Account Information screen, click Options in the list of menu items.

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On the Outlook Options dialog box, click Mail in the list of menu options on the left.

03_clicking_mail_options_dialog

Scroll down to the Tracking section on the right side of the dialog box. Select the Delivery receipt and/or Read receipt check boxes to request receipts for all emails you send out. Select any other Tracking options you want and click OK to accept your changes.

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If you only want to request a delivery receipt and/or read receipt for the current email message, click the Options tab while the message is open.

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In the Tracking section of the Options tab, select either the Request a Delivery Receipt check box or the Request a Read Receipt check box or both.

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Note that even though you receive a read receipt, that is not a guarantee that the recipient read and understood the email.

Credit: How to Request a Delivery/Read Receipt in Outlook

How to Set Up an Out of Office Vacation Auto-Reply in Outlook [Solved]

How to Set Up an Out of Office Vacation Auto-Reply in Outlook

Outlook LogoSure, you could take your email with you. But a few hours, days or weeks without incoming messages are a great thing to enjoy once in a while. Outlook can reply to new emails in the meantime.

Granted, Outlook does not reply to the emails’ contents in the articulate manner recipients have come to expect from you, but it will reply with a message hand-crafted by you, and it will let all senders know you are currently not able to respond individually. Ideally, the message will also say when you expect to be back and kicking emails.

Set Up an Out of Office Vacation Auto-Reply in Outlook for Any Account

To set up an autoresponder in Outlook, let’s first create the message used for the reply:

  • In Outlook 2003:
  • Start a new message.
  • Type the Subject and message of your auto-reply.
    • Try to include when people mailing you in your absence can expect a personal answer. This might be some time after you will have returned.
    • Optionally, you can add Cc: and Bcc: recipients to send a copy of each automatic reply.
    • If you set up the auto-reply to go to all mail (instead of only to select contacts), keep in mind thatrevealing too much can pose a risk.
  • In Outlook 2010:

Credit: http://email.about.com/od/outlooktips/qt/et_auto_reply.htm

How to Use Multiple Signatures using Outlook [Solved]

How to Use Multiple Signatures using Outlook

Outlook LogoI highly recommend assigning a signature to all accounts in Outlook 2003 (with Word as the editor), Outlook 2007, and Outlook 2010. This will allow the signatures to change when you change the account.

If the account doesn’t need a signature, assign a blank signature to it. To do so, create a blank signature that contains 2 dashes ( — ) to use when you don’t want to use a signature. When no signature is assigned to an account the signature feature is completely removed from the message and changing accounts will not update the signature.

Outlook 2010 or Outlook 2013

Provided you have assigned a signature to the currently selected account, Outlook 2010 or 2013 will change the signature when you select a different account from the Account dropdown

To set the signatures for each account, go to File, Options, Mail, Signatures and create your signatures then assign one to each account in your profile.

Assign a signature to each email account

Outlook 2007

Provided you have assigned a signature to the currently selected account, Outlook 2007 will change the signature when you select a different account from the Account dropdown

Go to Tools, Options, Mail format, Signatures to create new signatures and assign them to each account in your profile.

Credit: http://www.slipstick.com/outlook/email/to-use-multiple-signatures/

How To Create Search Folders in Outlook [Solved]

How To Create Search Folders in Outlook

Outlook LogoIf you find yourself scouring your Inbox and various Outlook folders for specific types of mails, there is an easier way. You can create Search Folders for all sorts of common tasks, and then they’ll just be a click away!

Consider these ideas for useful Search Folders:

  • All mails flagged for follow up
  • All mails from your boss
  • All mails over 1000 KB (which are filling up your mail server)
  • All mails with attachments

To get started, just go to the Folder tab and click the New Search Folder button:

New Search Folder

This opens a dialog box with a number of popular choices ready to configure and create:

New Search Folder - Mail from specific people

To create a folder that keeps tabs on all mails from specific people, just click Choose and select the person or persons you want to track (might as well put your boss’ boss in there too!).

If you want to go off the beaten path, select Create a custom Search Folder at the bottom:

New Search Folder - Large mail

Name it and then click the Criteria button:

Custom Search Folder

This will open up several tabs packed with Search Folder possibilities:

Search Folder Criteria 1

Search Folder Criteria 2

Search Folder Criteria 3

With all of these choices, you can craft very specific sets of criteria to seek out and keep track of only your most valuable mails. For instance, all mails that mention the term “budget” and contain attachments from the last 90 days.

When you’re done creating Search Folders, look for them in the Search Folders section at the bottom of your Mailbox in the left pane of Outlook. Right click any Search Folders that you plan to check at least once a day and select Show in Favorites.

Credit: http://blogs.technet.com/b/hub/archive/2011/02/07/create-search-folders-in-outlook-2010.aspx

How to Reduce the size of picture attachments in Outlook [Solved]

How to Reduce the size of picture attachments in Outlook

There are two ways to reduce the size of pictures that you attach to e-mail messages in Outlook 2010:Outlook Logo

  • Reduce the picture dimensions    Digital cameras can create very large images far in excess of the dimensions that most computer monitors can display full screen. Compressing the image to a smaller width and height can greatly reduce the file size. This option is available for pictures that are attached, but not displayed within the message body.
  • Compress the picture resolution    By decreasing the dots per inch (DPI), file size is reduced, but the quality of the image is also impacted. Displaying images on a computer monitor requires a lower DPI than images that are printed. If the recipient doesn’t need higher quality resolutions, use a lower setting. This option is available for pictures that appear within the message body.

In all cases, the original picture file saved on your computer hard disk or memory device is not modified. Only the copy of the picture being sent is reduced in size.

Picture files attached within Outlook

When you add attachments in Outlook, you can reduce picture attachments on a per-message basis. When you choose to resize large images, any attached image is reduced to a maximum resolution of 1024×768 pixels

Note: If you embed the picture in the message body — the picture appears in the message — by using the Picture command in the Illustrations group, the image attachment resize feature is not available.

  1. Create a new e-mail message in Outlook.
  2. On the Insert tab, in the Include group, click Attach File.

 Tip:    You can also drag and drop a picture from Windows Explorer. The picture file will be attached to the e-mail message.

  1. In the message window, click the File tab.
  2. Under Image Attachments, click Resize large images when I send this message.

Picture attachment resize options in the Backstage view

  1. Click the Message tab to return to your message.
  2. When you are finished composing your e-mail message, click Send.

Credit: http://office.microsoft.com/en-us/outlook-help/reduce-the-size-of-pictures-and-attachments-HA010355053.aspx

How to Manage AutoArchive using Outlook [Solved]

How to Manage AutoArchive using Outlook

Outlook LogoIf you want to keep Outlook 2010 clean and run faster, one method is to set up the AutoArchive feature. Today we show you how to configure and manage the feature in Outlook 2010.

Using AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive.

Enable and Configure Auto Archive

In Outlook 2010 Auto Archive is not enabled by default. To turn it on, click on the File tab to access Backstage View, then click on Options.

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The Outlook Options window opens then click on Advanced then the AutoArchive Settings button.

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The AutoArchive window opens and you’ll notice everything is grayed out. Check the box next to Run AutoArchive every…

Note: If you select the Permanently delete old items option, mails will not be archived.

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Now you can choose the settings for how you want to manage the AutoArchive feature. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. After you’ve made your selections click OK.

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Manually Configure Individual Folders

For more control over individual folders that are archived, right-click on the folder and click on Properties.

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Click on the AutoArchive tab and choose the settings you want to change for that folder. For instance you might not want to archive a certain folder or move archived data to a specific folder.

7autoarchive

If you want to manually archive and backup an item, click on the File tab, Cleanup Tools, then Archive.

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Click the radio button next to Archive this folder and all subfolders. Select the folder you want to archive. In this example we want to archive this folder to a specific location of its own.

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The .pst files are saved in your documents folder and if you need to access them at a later time you can.

10autoarchive

After you’ve setup AutoArchive you can find items in the archived files. In the Navigation Pane expand the Archives folder in the list. You can then view and access your messages.

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You can also access them by clicking the File tab \ Open then Open Outlook Data File.

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Then you can browse to the archived file you want to open.

10autoarchive

Archiving old emails is a good way to help keep a nice clean mailbox, help speed up your Outlook experience, and save space on the email server. The other nice thing is you can configure your email archives and specific folders to meet your email needs.

Credit: http://www.howtogeek.com/howto/17877/how-to-manage-autoarchive-in-outlook-2010/