How to find your Contact Groups in Outlook 2013

How to find your Contact Groups in Outlook 2013

Outlook 2013 lets you organize your Contacts into Contact Groups. In fact, a “Contact Group” is the new name for the old “Distribution List”, in the same way as “Contacts” is now replaced with “People”. But managing Contact Groups is a different story…

You can easily create a new Contact Group by going to the Outlook 2013 People tab -> New Contact Group. However, once you create it, Outlook 2013 makes it pretty hard for you to find the newly created group.

If you want to send an email to one or more Contact Groups, you can simply create a new email and start to type the group name in the TO field: Outlook will auto-complete the name of your group and you can click on the + icon to see your group members.

If you want to simply manage your group (edit its members), you have to browse through your Contacts (People) and locate the group. But, if you deal with lots of contacts, you can quickly sort your Contacts to show the groups first, by using the “Sort by: Icon” button:

How to find your Contact Groups in Outlook 2013

Source: http://www.outlook-apps.com/contact-groups-outlook-2013/

Send an email message based on a template Outlook 2010-2013

Send an email message based on a template Outlook 2013

Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.

To create an email message template, see Create an email message template.

To use an email message template, do the following:

  1. On the Home tab, in the New group, click New Items, point to More Items, and then Choose Form.
  2. In the Choose Form dialog box, in Look In, click User Templates in File System.
  3. The default templates folder is opened. The folder location is as follows:
  • Windows 7 and Windows Vista      c:\users\username\appdata\roaming\microsoft\templates
  • Windows XP      c:\documents and settings\username\application data\microsoft\templates
  1. If your template is saved in a different folder, click Browse, and then select the template.
  2. Select the template, and then click Open.
  3. Make any additions or revisions to the recipients in the To, Cc, or Bcc boxes. You can also change the text in the Subject box and add contents to the message body.

 Note    Changes made aren’t saved to the template. If you use the Save command, this creates a draft of your message, but won’t update the template. To update the template, follow the steps in Create a template, starting with step 2.

  1. Click Send.excel_2013

 

Video Tutorial to add Another Outlook 2010 Shared Calendar, move all items and add categories

Video Tutorial to add Another Outlook 2010 Shared Calendar, move all items and add categories

http://dl.dropbox.com/u/14060096/Create%20Printable%20Calendar%20for%20Dawn.swf

-Outlook Training NYC

Comparison of What Office 2011 for Mac can do and can’t do with Sharepoint 2010

Notice Outlook 2011 can not sync Sharepoint calendars, contacts or task lists.

Copy all Calendar Items to another Calendar Outlook 2010

For Outlook 2010

Clearing the filter from an existing view

To clear the filter from an existing tabular view, follow these steps:

  1. Click to select the Outlook Calendar folder.
  2. On the View tab, click Change view, and then click to select one of the tabular views such as By List or ByCategory.
  3. On the View menu, click Reset View.
  4. Click Yes to reset the view to the original settings.

Defining a new tabular view

To define a new permanent tabular view, follow these steps:

  1. Click to select the Calendar folder.
  2. On the View tab, click Change view, click Manage Views, and then click New.
  3. Type a name for the new view, click to select Table, and then click OK.
  4. In Advanced View Settings, click Sort.
  5. In the Sort items by list, click to select Start and Ascending.
  6. In the Then By list, click to select (none), and then click OK.
  7. Click OK, and then click Apply View.

Either of the previous procedures will display a list of all Calendar items.

After all items are displayed, follow these steps:

  1. To select all items, use the keyboard shortcut, CONTROL+A.
  2. To copy the items, use the keyboard shortcut, CONTROL+C.
  3. Click to select the destination folder.
    Note To paste the items correctly, the destination folder must be a calendar folder.
  4. To paste the items, use the keyboard shortcut, CONTROL+V.

This process inserts a copy of all the Calendar items into the destination folder.

Additional option for Outlook 2010

  1. On the Folder tab, click Copy Calendar.
  2. Select the folder location where you want the calendar to be saved, and then click OK.

Outlook 2010 Automatic Meeting Response Rule

f you’re anything like me, then you send and receive lots of meeting requests in Outlook. In a typical week I’ll schedule around 10 new meetings with different people – if a typical meeting has approximately five attendees that could be 50 responses that come back to my Inbox. I realized a few things about meeting responses:

  1. I only care when people Decline a meeting. I’m assuming most people will attend.
  2. Regardless of your response, if you type a comment in the body I want to see it.
  3. Outlook retains all of the response information on each meeting automatically in the “Tracking” tab.

I set out to tame my incoming responses based on those guidelines by using a rule that would automatically deal with the responses that I don’t need to care about. You too can create this rule and modify if to suit your work style.

Here’s how my rule works:

  • If an item comes in that is a Tentative or Accept meeting response, it moves it to my “Automatic Replies” folder and keeps it out of my Inbox.
  • If it is a Decline it will remain in the Inbox.
  • If the body has any content in it, regardless of the response type, it will remain in the Inbox.

To get started, go to the Tools menu, choose Rules and Alerts, and then click “New Rule…”

Now click “Check new messages as they arrive”.

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Click “Next”. In the resulting dialog, scroll down and select the “uses the form name form” condition.

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The key is the “uses the form name condition. If you click the “form name” underlined text to edit the condition, you’ll find the Tentative and Accepts response forms in the resulting dialog:

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(Be sure to select “Application Forms” from the drop down at the top of the dialog or you might miss “Accept Meeting Response” and “Tentative Meeting Response.”) Once you’ve added the two forms, click “Close” and then “Next” in the main Rules Wizard window.

Now, choose a location for these meeting responses to be moved to. I keep mine in a separate folder called “Automatic Replies”, but you can just as easily move them to Deleted Items for easier removal. Choose the “move it to the specified folder” or “delete it” action depending on your choice:

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If you do choose to move them to a folder, you’ll need to specify the folder in the conditions at the bottom:

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Click on the ‘specified’ text and choose a folder. Once you’ve selected a folder or chosen to delete the items, click “Next” in the wizard.

The last step is to set a condition to check if the person responding typed anything into the body of their Accept, Decline, or Tentative response. To do this, I use the “except if the body contains” condition to check for a single space in the body. Select the condition in the list:

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Then click the “specific words” text at the bottom to edit the condition. In the resulting dialog, simply type a space and then click “Add”:

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Now click “OK”. This way the only responses that can slip through are ones with a single character in the body.

You should now be setup with the rule looking like this:

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You’re almost done! Click “Finish” in the rules wizard. It’s also very helpful to make this the first rule in your list, so use the arrows to move it to the top:

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When you’re done, click “OK” in the ‘Rules and Alert’s dialog to get back to Outlook.

The result is my “Automatic Replies” folder:

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Linked In and Facebook Social Connector with Outlook 2010 (What does it really do?)

LINKED IN

Not a ton, but can be very useful to those using Linked in a lot.

It shows messages sent and received on Linked In in your “People’s Pane”. (Bottom  area of your reading pane.

Download the free plugin here.
http://www.linkedin.com/outlook

Facebook

If you exchange an email with a facebook “friend”, then their updates will show up in your Peoples’ Pane.

You can add them to your facebook friends from Outlook.

Facebook Social Connector image

Facebook Social Connector image

Download for free here:
http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=5039

 

 

 

Why Does Outlook underline email addresses in the “To, CC or BCC” Field? Answer

This shows that Outlook has “resolved” the email address, meaning it is a correctly formed email address. It contains an “@” and a .com or other suffix.

Outlook 2010 Solution: This meeting is not in the calendar- it may have been moved

First make sure the user is not over their quota and time zone is correct.

otherwise:

Solution 1:

Go to Run and type:
“outlook.exe /cleanreminders”

/cleanfreebusy

/cleanreminders

/resetfolders

ensured that the checkbox for “adjust for daylight savings time” is checked

Solution 2

Delete the frmcache.dat file

Solution 3

Rename the ost-file to .old when Outlook is closed. Start Outlook again and have it rebuild its cache.

 

Solution 4

recreate a new PST for the outlook profile by FILE->NEW->OUTLOOK DATA FILE.  create new pst . copy all the folders from old PST to the new one. Close the old PST from outlook. restart outlook . (before you copy old folders to new , do a repair of the Old PST using SCANPST.EXE. do a search to get this exe inbuilt in office).   The cause for the error is probably due to comaptibility issue of the PST due to non unicode content .

To test if this solution might work Close all PST from user outlook profile by right clicking and close and then try test calendar or appointment request.

If the above solution does not work try removing microsoft live meeting /conference addin.

Check if the user is using blackberry or similar services.

Check if the user has set delegates which has set automatic calendar acceptance.

Check if user has configured outlook on another workstation.

check if User has set internet calendars (other than exchange server settings)