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How to Make a Great Handouts in Powerpoint [Solved]

How to Make a Great Handouts in Powerpoint

Powerpoint LogoYou can make handouts in PowerPoint by formatting the Handout Master. Choose View>Master>Handout Master (or View tab> Presentation Views group> Handout Master). To print them, choose File (or Office button)> Print and choose Handouts in the Print What drop-down list. Change the settings in the Handouts section of the Print dialog box and click OK.

But, these handouts are basically just a copy of your presentation. What if you would like to add additional text or images? Change the layout? You have the most flexibility by sending the presentation to Microsoft Word, where you can add or delete anything you want and change the layout to suit your needs.

Follow these steps:powerpoint-tips-making-great-handouts-1

  1. Do one of the following:
  • In PowerPoint 2010, choose File> Save & Send> Create Handouts> Create Handouts.
  • In PowerPoint 2007, choose File> Publish> Create Handouts in Microsoft Office Word.
  • In PowerPoint 2003, choose File> Send To> Microsoft Word.
  1. In the Send To Microsoft Word dialog box, choose one of the options and click OK. You even have the option to create a link (choose Paste Link) so that the Word document is updated if you change your presentation.

For example, you could add text to thank your audience for attending, give them contact information and your web site URL, add a price list, delivery schedule, your resume, your company’s history, even fabric swatches. You can also provide a means for your audience to give your feedback on your presentation. If you have added what you plan to say to the Notes pane when you created the slides, these will appear if you choose one of the options with Notes. This is a great way to provide the presentation to people who didn’t attend and avoid putting everything you say on the slide itself.

When you click OK, Word opens and creates a table with the slide on the left and the notes or blank lines on the right. You can then modify that Word document in any way you like. For example, I often use the header or footer for my contact information.

Don’t forget to save your Word document!

Credit: http://www.ellenfinkelstein.com/pptblog/making-great-handouts/

How to Convert Smart Art Graphic to Text in Powerpoint [Solved]

How to Convert Smart Art Graphic to Text in Powerpoint

Powerpoint LogoOne of the best options to create new SmartArt is by converting your existing bulleted text to a SmartArt graphic. Many times though, you might want to do the reverse — that is converting SmartArt into bulleted text. When Microsoft introduced SmartArt in PowerPoint 2007, this reverse conversion was not possible but in PowerPoint 2010, Microsoft added this ability. Follow these steps to do the conversion of SmartArt to bulleted text — do note though that you will be left with just plain text rather than any shapes or visuals.

  1. Select your existing SmartArt graphic, as you can see in Figure 1. The SmartArt graphic variant that we are using (and have selected) is the Horizontal Picture List.Horizontal Picture List SmartArt with text
    Figure 1: Horizontal Picture List SmartArt with text
  2. When the SmartArt graphic is selected, you’ll find two contextual tabs activated on the Ribbon: the SmartArt Tools Design and the SmartArt Tools Format tabs (highlighted in red in Figure 2). Select the SmartArt Tools Design tab.SmartArt Tools Design tab selected
    Figure 2: SmartArt Tools Design tab selected
  3. Within the SmartArt Tools Design tab, locate the Reset group, then click the Convert button to bring up the drop-down list (see Figure 3). Within the list, select the Convert to Text option (highlighted in red in Figure 3).Convert SmartArt to Text
    Figure 3: Convert SmartArt to Text
  4. This will convert the SmartArt graphic to bulleted list, as shown in Figure 4.SmartArt graphic converted to bulleted list
    Figure 4: SmartArt graphic converted to bulleted list

    Alternatively, you can right-click the SmartArt graphic to get the resultant context menu, and choose the Convert to Text option (highlighted in red in Figure 5).

    Convert to Text option
    Figure 5: Convert to Text option

 Warning: Do note that all existing shapes and pictures in your SmartArt will be lost when it is converted to text — so if you are not sure, you can create a copy of your slide with SmartArt graphic, and then do the conversion.

Credit: http://www.indezine.com/products/powerpoint/learn/chartsdiagrams/convert-smartart-to-text-ppt2010.html

How to Make a great PowerPoint handouts [Solved]

How to Make a great PowerPoint handouts

Powerpoint LogoYou can make handouts in PowerPoint by formatting the Handout Master. Choose View>Master>Handout Master (or View tab> Presentation Views group> Handout Master). To print them, choose File (or Office button)> Print and choose Handouts in the Print What drop-down list. Change the settings in the Handouts section of the Print dialog box and click OK.

But, these handouts are basically just a copy of your presentation. What if you would like to add additional text or images? Change the layout? You have the most flexibility by sending the presentation to Microsoft Word, where you can add or delete anything you want and change the layout to suit your needs.

Follow these steps:powerpoint-tips-making-great-handouts-1

  1. Do one of the following:
  • In PowerPoint 2010, choose File> Save & Send> Create Handouts> Create Handouts.
  • In PowerPoint 2007, choose File> Publish> Create Handouts in Microsoft Office Word.
  • In PowerPoint 2003, choose File> Send To> Microsoft Word.
  1. In the Send To Microsoft Word dialog box, choose one of the options and click OK. You even have the option to create a link (choose Paste Link) so that the Word document is updated if you change your presentation.

For example, you could add text to thank your audience for attending, give them contact information and your web site URL, add a price list, delivery schedule, your resume, your company’s history, even fabric swatches. You can also provide a means for your audience to give your feedback on your presentation. If you have added what you plan to say to the Notes pane when you created the slides, these will appear if you choose one of the options with Notes. This is a great way to provide the presentation to people who didn’t attend and avoid putting everything you say on the slide itself.

When you click OK, Word opens and creates a table with the slide on the left and the notes or blank lines on the right. You can then modify that Word document in any way you like. For example, I often use the header or footer for my contact information.

Credit: http://www.ellenfinkelstein.com/pptblog/making-great-handouts/

How To Create a Custom Layout in Powerpoint [Solved]

How To Create a Custom Layout in Powerpoint

Powerpoint LogoLayouts help you lay out the components of your slide and PowerPoint comes with many of them. Here’s a sample.
slide components

slide components

Unfortunately, PowerPoint versions before 2007 and 2010 don’t have a feature to let you create custom layouts that appear in the Layout taskpane. However, you can work around this limitation by designing your own layout and saving it as a template.

Suppose you’re a sales manager and create lots of comparison slides to train your sales reps. Here’s an example:

comparison slide

comparison slide

You want the layout to look something like this:
desired layout for the example

desired layout for the example

This layout doesn’t exist in PowerPoint, but you can create it easily enough. Use any layout with a title, text placeholder, and content placeholder. Duplicate the content placeholder. (Or you can choose one with two content placeholders.) Move and resize the placeholders until you have the look you want.

If you want to create other custom layouts, go ahead.

When you’re done, save the presentation as a template. Choose File > Save and choose Design Template (*.pot) from the Save as Type drop-down list.

When you want to create a presentation, start a new one from the template.

Before adding any content, copy the existing slide (or slides, if you created more than one custom layout) to make additional empty slides. You need to do this because, once you add content, you can’t create a new slide with your custom layout. So you need to keep an empty slide handy. Just make sure that you always have an extra blank slide with each layout that you created.

Thankfully, PowerPoint 2007 and 2010 allow you to create custom layouts, using one of 8 placeholders:

  • Content
  • Text
  • Picture
  • Chart
  • Table
  • SmartArt
  • Media
  • Clip Art

Follow these steps to create a custom layout:

  1. Click the View tab, then click the Slide Master button in the Presentation Views group. The slide master appears.
  2. On the Slide Master tab, in the Edit Master group, choose Insert Layout. A new layout appears in the left pane.
  3. Again on the Slide Master tab, in the Master Layout group, click the Insert Placeholder button’s down arrow and choose one of the 8 placeholder types.
  4. Drag on the slide to size and place the placeholder.
  5. Place more placeholders, laying them out as needed.
  6. When you’re done, click the layout in the left pane, and display the Slide Master tab. In the Edit Master group, click the Rename button. Enter a name and click Rename.
  7. The presentation now contains the new layout and you can choose it the same way you’d choose any of the standard layouts for any slide.
  8. If you want to use the layout in the future, save the file as a template (.potx, or .potm if it contains macros) or theme (thmx).

Credit: http://www.ellenfinkelstein.com/pptblog/create-a-custom-layout/

How to Add an Alternative Text to a Shape in PowerPoint [Solved]

How to Add an Alternative Text to a Shape in PowerPoint

  1. Right-click the shape, picture, chart, border of the SmartArt graphic, or other object, Powerpoint Logoand then click Size and Position.
  2. Click the Alt Text tab, and then in the Alternative text box, enter your text.

 Tip   If you frequently add alternative text to a shape, picture, chart, SmartArt graphic, or other object, you can add the Alt text command to the Quick Access Toolbar to create a shortcut to it. You can find the Alt text command in the Commands Not in the Ribbon category when you add the command to the Quick Access Toolbar. If you access the Alt text command from the Quick Access Toolbar, you still need to click the Alt Text tab to add your alternative text, as in step 2 above.

 Note:  The Ribbon is a part of the Microsoft Office Fluent user interface

Credit: http://office.microsoft.com/en-gb/powerpoint-help/add-alternative-text-to-a-shape-picture-chart-smartart-graphic-or-other-object-HA010177841.aspx

How to Add Speaker Notes to a PowerPoint Presentation [Solved]

How to Add Speaker Notes to a PowerPoint Presentation

Adding speaker notes to your Microsoft PowerPoint 98 or PowerPoint 2000 presentation Powerpoint Logohelps you smoothly deliver the presentation without worrying about forgetting anything.

Instructions

  • Open your PowerPoint presentation and go to the slide for which you want to include speaker notes.
  • Go to the View menu and select Notes Page

  • Since the notes page will appear very small, go to the View menu, select Zoom to zoom in, if necessary, then select the percentage you want to zoom in.

  • Click the text placeholder, then begin typing your speaker notes.

  • Scroll to the next slide to add speaker notes to that slide.

Credit: http://www.ehow.com/how_12129_add-speaker-notes.html

How to Launch a Quicktime Movie using PowerPoint [Solved]

How to Launch a Quicktime Movie using PowerPoint

Powerpoint LogoQuickTime is a proprietary media player that is released by Apple. The software is available for free and it is distributed in a Windows version. PowerPoint users can embed QuickTime movies on their presentation slides once they install QuickTime on their system. The Apple media player enables the Microsoft application to stream MOV files. Alternately referred to as a QuickTime movie, an MOV file is a digital video that is especially compressed to play in QuickTime. After a QuickTime movie is embedded on a PowerPoint slide, users can program the media to play automatically when its slide loads in a presentation. Otherwise, the video will only play when it is clicked on.

Step 1
Download and set up QuickTime. The free media player can be obtained directly from Apple.
Step 2
Launch a presentation in Microsoft PowerPoint. Click through to the slide where you want to embed the QuickTime movie. Click the “Insert” tab on the application menu and select the “Video” icon.
Step 3
Choose the “Video from File…” option under the fly-out menu and a file selection window will open. Select the MOV file and click “Open.” The media will be embedded on the selected PowerPoint slide.
Step 4
Select the viewing area for the embedded QuickTime movie. Click the “Playback” tab on the application menu. In the “Video Options” section, open the “Start” pull-down menu and choose “Automatically.” The video will be programmed to stream automatically when the slide loads. You will not have to click on the media to play it.
Step 5
Click the “Slideshow” tab and select “From Beginning” to play the presentation. The embedded QuickTime movie will automatically stream when its slide appears. Control playback of the video with the commands on the control bar. When the presentation finishes, click “Exit.”
Step 6
Click the “File” tab and select “Save” to finalize the changes to the PowerPoint presentation. The embedded QuickTime movie will remain linked with the slideshow.

    
Credit: http://smallbusiness.chron.com/launch-quicktime-movie-automatically-powerpoint-40368.html

How to Add Text to Shapes and SmartArt using PowerPoint

How to Add Text to Shapes and SmartArt using PowerPoint

Powerpoint LogoText can be added to drawn shapes and to SmartArt, a special case of drawn shapes.  In either case, text entered in this fashion will not show up in Outline View.  Usually text placed on drawn shapes is brief, like a label or flowchart process, text placed on SmartArt however, can be more expansive because the SmartArt will scale the text to fit within the shapes that comprise the illustration.  Here is how to place text on drawn shapes, and then on SmartArt.

Text on a Drawn Shape

Most of the shapes drawn using the Shapes tool on the Insert tab (there is also a Shapes gallery by default on the Home tab) allow for text entry.  Simply draw the shape and start typing to add text to a drawn shape.  By default the text will be the standard text/font size for the theme, in a contrasting color to the shape.  It will be centered on the shape, but the alignment can be changed by selecting the text and using the contextual mini-toolbar (or the text tools on the Home tab) to change alignment.

Text Mini Tool Bar

Note that text will not auto-re-size to stay within the borders of the shape, but will, by default, simply overflow the shape as you continue to type.  To control this behavior, right-click the shape and choose Format Shape…  Click Text Options and Text Box.  Then change the behavior to “Shrink text on overflow” or “Resize shape to fit text,” depending on the behavior you want.  Of course, placing a great deal of text on a shape is not a good idea in the first place.

Text Box Overflow Options

The text and the shape are part of the same object, and deleting the shape also deletes the text.  If you want text that can be independent of the shape, draw the shape and then use the Text Box tool to type the text.  If you wan them to move together, group them.  Grouping will be the subject of a future post.

If you have typed text on a shape, and decided that another shape would be more appropriate you do not need to retype the text.  Use the Change Shape tool on the Drawing Tools tab to change it.

Change Shape Tool

Text on SmartArt

SmartArt is a special type of shape that can contain text or, sometimes, graphics.  The procedure for adding text to SmartArt shapes is different than for drawn shapes.  First, insert the SmartArt.  Configure it for the number of shapes you wish it to contain and format it for color and effects.  Then type the text in the text placeholder on each shape, or open the text side panel and type the bullet-point style text there.  Each bullet point in the side panel represents a text place holder on each SmartArt shape.

SmartArt Text Panel

The little arrowhead control on the left border of the SmartArt matrix illustrated above is the control that opens or closes the text panel.  Most SmartArt will expand to create a new shape within the borders of the SmartArt object for each bullet item in the text panel.  With some shapes, only a fixed number of shapes (and therefore bulleted items) are allowed, like the Matrix in this slide, which only allows for five: the upper level, central bullet item “Education,” and the four sub-items.  One of the things that makes SmartArt smart is that the text you type to label each shape will automatically re-size as you type, and it will re-size on all shapes, not just the one you are typing, so that the font size will be uniform.

SmartArt Matrix Shape

The SmartArt gallery can be found on the Insert tab in the Illustrations group.

SmartArt Tool

Clicking the SmartArt tool will bring up the SmartArt gallery, from which you can pick the graphic best able to illustrate your idea.

SmartArt Gallery

Credit: http://www2.palomar.edu/pages/atrc/2013/06/04/powerpoint-2013-adding-text-to-shapes-and-smartart/

How to Insert a Bulleted List Into Powerpoint 2010

How to Insert a Bulleted List Into Powerpoint 2010

Powerpoint LogoPowerpoint 2010 has a couple of different list options that you can use on any of your slides. It is a very effective tool on a Powerpoint slide, so there are several list options that allow you to easily create the layout you need, including a bullet list.

 

Step 1: Open the Powerpoint presentation into which you want to insert bullets.

Step 2: Click the slide at the left side of the window into which you wish to add a bulleted list.

Step 3: Click the Home tab at the top of the window.

Step 4: Click the Bullets drop-down menu in the Paragraph section of the ribbon at the top of the window, then choose the type of bullets you want to use.

how to insert bullets in powerpoint 2010

 

Step 5: Click the place on your slide where you want to begin the bulleted list.

Step 6: Type the information to be included in the first bullet, then press Enter on your keyboard to move to the next bullet. Repeat this step until the list is complete.

create your bullets

 

You can also turn existing information into a bulleted list, if you so choose. Note, however, that Powerpoint is going to insert bullets based upon the location of line breaks. So, for example, if you selected a paragraph and tried to turn it into a bulleted list, you would only have one bullet. You can convert existign information into a bulleted list using the information below.

Step 1: Click the slide at the left side of the window that contains the information you want to convert to a bulleted list.

Step 2: Use your mouse to highlight the information that you want to turn into a list.

turn existing info into a bulleted listStep 3: Click the Home tab at the top of the window, click the Bullets drop-down menu, then choose the type of bullets you want for the selected information.

 

Credit: http://www.solveyourtech.com/how-insert-bullets-powerpoint-2010/